Calendar
Every appointment the AI has booked with a customer, in one view.
Overview
The Calendar shows every appointment your AI has booked — consultations, service bookings, meetings, table reservations, whatever you set up. Switch between day, week, and month views, drag to reschedule, click any slot to see who it's with and what they asked about. Appointments sync with the customer's conversation so you always know how the booking was set up.
Features
Day, week, and month views
Use the buttons at the top to switch between a detailed day view, a weekly planner, or a monthly overview.
Color-coded by service
Each service or appointment type gets its own color so you can spot patterns at a glance.
Click an appointment to open it
See the customer's name, contact info, the service booked, the original conversation, and any notes the AI captured.
Drag to reschedule
Grab an appointment and drop it on a new time slot. The customer is notified automatically (if your settings say so).
Add appointments manually
Click any empty slot to create a booking yourself — useful for walk-ins or phone bookings.
Business hours overlay
Closed hours are grayed out based on your Business Hours setting. The AI respects them too.
Time Off (closures)
Block days the AI must not book — vacations, renovations, or a fixed weekly closing day. Pick a single day, several days at once, a date range, a weekly repeat (e.g. closed every Tuesday), or an annual holiday. Close the whole day or just certain hours. The AI tells customers you're closed on those days instead of offering appointments.
Show reminders alongside bookings
The Show button lets you pick what appears on the calendar: bookings, reminders, or both. Reminders are violet pills placed at the time they are due, and turn red once overdue. You can narrow it down further to only booking, contact or chat reminders. We remember your choice for next time.
Activity log
Tap the history icon to see who added, edited, or removed working hours, time off, and bookings — with the team member's name and the exact time. AI bookings and calendar sync changes are labeled too.
Notes on a booking
Open any appointment to see its notes. Notes your AI wrote are marked with an AI badge, and anything your team adds sits underneath — neither one overwrites the other. Every note also appears on that customer's profile, so the whole story stays in one place.
Common tasks
Show or hide reminders on the calendar
About 1 min- Open the Calendar page and click the Show button at the top, next to the status filter.
- Tick Bookings, Reminders, or both. Under Reminders you can also pick just booking, contact or chat reminders.
- Click any violet reminder pill on the calendar to snooze it, mark it done, or open what it refers to.
View and edit appointments
About 1 min- Open the sidebar → Work → Calendar.
- Switch between Day, Week, and Month views. Click any appointment to edit it.
Block time off (vacation, weekly closing day)
About 1 min- Open the sidebar → Work → Calendar and click + Time Off (or click a day on the calendar).
- Pick when you're closed: a single day, multiple days, a date range, weekly (e.g. every Tuesday), or annual. Leave "Closed all day" on, or turn it off to close only certain hours.
- Save. The AI stops offering those days immediately and explains you're closed if a customer asks.
- Need to change or cancel it? Click the closure on your calendar — update the details, or press Delete Time Off to remove it. The AI opens those days for booking again.
Tips
Frequently asked questions
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